The directors state they spend approximately 4-6 hours in preparation for the board meetings. Board members receive a memo a few days prior to board meetings, and they take the time to review the material. Netflix does this very successfully with their board meetings. It’s really helpful to tell everyone about the problem you are trying to solve in advance of the meeting, which allows them time to brainstorm and prepare ideas to present. What matters is that you have a plan!īrief participants in advance so they can prepare It doesn’t really matter whether your meeting agenda is created within a specific app designed for that purpose, or is simply written in a notebook or a Word doc. If you’re going through a time when change is happening quickly, it can be critical to allow for agility and dynamism in your meetings. Sometimes if you stick to a meeting agenda that is too rigid, you lose the ability to adjust and adapt. It’s really important to keep things flexible.
You may also need to budget in time for questions and follow up questions - which always take more time than you’d expect. You should also allow time at the end of your meeting agenda to discuss anything off-topic that comes up during the meeting yet needs to be addressed. The most important part of the agenda is the meeting goal - the outcome or decision you are hoping to reach at the end. It will also help you quickly identify when the meeting has gone off track, and the discussion is no longer productive.Ī solid board meeting agenda should include the purpose of the meeting, the items to be discussed, and the overall schedule and order of the meeting. Making a plan for what you will discuss will help you stay on track throughout the board meeting. So, how can you hold more effective board meetings? Here are five innovative ways.Īll effective board meetings should have a clear agenda. Your team will have more time to focus on other things they will make better decisions and will generally feel more inspired.
This will lead to more productivity in the company as a whole. The key is to optimize your board meetings as much as possible, so you can use the time effectively to accomplish something. Why waste that valuable time in meetings that aren’t accomplishing anything?Įven if you feel like you are having effective board meetings, there’s always room to improve. Discussion can become stale, concentration wanes, and the same issues are rehashed again and again with no clear actionable takeaways. However, without preparation in advance and a clear plan for the meeting, board meetings can be unproductive.
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